START NOW – If a company wants to rebranding or adjusting to a new business, they may sometimes need to change company name.  

If you want to change company name, you need to be careful not to cause problems in the future.

How to Change Company Name in Indonesia

To change company name in Indonesia, especially if it is a PT, you will need to complete several steps, including: 

Conduct General Meeting of Shareholders

The first step in order to change company name for PT is to hold a General Meeting of Shareholders (GMS). 

GMS is a main forum where shareholders can discuss and decide on various important matters related to the company.  

This GMS aims to obtain approval from the shareholders regarding the plan to change the name of the PT. 

The following are the steps that must be taken in the GMS to change the name of PT:

Meeting Preparation

Before a meeting is held, it is important to prepare everything thoroughly. Here are the preparation steps that need to be done:

• Determine the time and place of the GMS
• Send meeting invitations to all shareholders

Meeting Implementation

On the day of the meeting, here are the steps to follow:

• The meeting is opened by the chairperson who will present the purpose and agenda of the meeting.

The person appointed to this role is generally the director or commissioner of the PT.

• The meeting leader explained the reasons and benefits of changing the name of PT. 
• Give all shareholders the opportunity to ask questions, give opinions, or make suggestions regarding the name change.
• After the discussion is complete, the chairman of the meeting invites all shareholders to vote. 
• The decision to change company name must be approved by the majority of shareholders in order to be implemented.

It is accordance with the provisions in the company’s articles of association.

Preparation of Minutes

Once a decision has been made, the final step is to draft the minutes of the meeting. Here are the details of the process:

• Record all decisions made during the meeting, including the number of votes in favor and against the name change.
• Create minutes documenting the meeting and the decisions made. 
• Provide copies of the minutes to all shareholders and other relevant parties, such as notaries, for further processing.

The results of the GMS will be set out in the form of minutes. This minutes will later become the basis to change company name. 

Document Preparation

There are several documents that you must prepare in order to change company name

smoothly, such as: 

• Deed of establishment of PT. You should also prepare the latest amendment, if there is any. 

• Decree of the Minister of Law and Human Rights regarding the establishment of PT and its amendments (if any)
• Taxpayer Identification Number (NPWP) of the company
• Identity Cards (KTP) of shareholders and management
• Minutes of the General Meeting of Shareholders (GMS)
• Company Articles of Association
• Non-disputed statement letter
• Approval letter from creditors (if any)

With careful preparation, you can avoid obstacles and speed up the necessary administrative processes.

Notarial Deed Making

The next step you need to complete in order to change company name is to make a notarial deed. 

For this purpose, you will need to visit a notary public. The steps for making a notarial deed inlude: 

• Bring all the prepared documents and the minutes of the GMS to the notary.
• The notary will draw up a deed to change the PT name, according to the minutes of the GMS
• Once the deed is completed, the shareholders must sign the deed in the presence of a notary public.

Submitting a Name Change to the Ministry of Law and Human Rights

After the notarial deed is completed, you must apply for for it to the Ministry of Law and Human Rights 

You can do it online through the AHU Online system by following this steps: 

• If you do not have an account, register an account on the AHU Online website.
• Fill in the PT name change form completely. Make sure the data entered is in accordance with the notarial deed.
• Upload all required documents, including the notarial deed and minutes of the GMS.
• Make payment of the prescribed administration fee.
• Wait for the verification process from the Ministry. If approved, you will receive a decree changing the name of your PT.

Notification to Related Parties

After obtaining approval of this name change, you must notify it to the relevant parties, such as:

• Tax Office (for NPWP change)
• Bank (for company account changes)
• Business partners and customers

The notification steps including:

• Apply for NPWP change from Tax Office by bringing the decree from the Ministry of Law and Human Rights.
• Inform the bank where you have your company account of the change of name.
• Send an official notification letter to all business partners and customers regarding the name change of PT.

Update Business License and Other Documents

The final step is to update the business license and other documents that still use the old PT name. 

You can do this renewal process by yourself through OSS (Online Single Submission) website or ask an agency to helps.

The steps of license renewal may include: 

• Bring the name change decree and notarial deed to the agency that issued your business license.
• Apply for a name change on the business license and other documents.
• Wait for the verification process and issuance of a new business license with the updated name.

Changing the name of a PT does require some administrative steps. However, with careful preparation, this process can be passed smoothly. 

Make sure to always follow the procedures set by the government and maintain good communication with relevant parties. 

Thus, your PT name change can run without a hitch and in accordance with expectations.

By following these steps to change company name, you can do it smoothly and avoiding problem in the future.